As You Prepare to Leave FAU

  • An employee who wishes to resign has the professional obligation, when possible, to provide the University a written letter of resignation with at least 2 weeks’ notice prior to departure
  • All employees leaving the University must return all University property in their possession to their supervisor/designee (i.e., keys, building access card, cell phone, P-card, Laptop).  Delay in returning University property may result in delays or non-payment of leave payouts. 
  • Ensure that all outstanding debts to the University are satisfied (i.e., return any library books you may have checked out, pay parking fines, etc.). The University reserves the right to deduct any amount owed to the University from any funds that may be due.
  • Ensure the date of resignation is not on a holiday as per Personnel Policies 7.5.7.D4. If the employee resigns on an established or designated holiday, the employee’s last day of work will be the day prior to the holiday.
  • Leave Payout – As per Personnel Policies, 7.5.7.G5: An employee who separates from employment shall be paid up to a maximum payout allowed for the pay plan, unless otherwise specified in the employment offer letter or as agreed in writing between the University and the employee.
  • Leave payout(s), if eligible, typically occur 2-3 pay periods after the employee receives their final pay and all applicable departments complete their termination business process steps. The payment is generally paid via direct deposit, or a check mailed to the employee’s address on file if the direct deposit information is no longer in Workday.
  • Employees should ensure their home address in Workday is current.
  • All employees who separate from the University are encouraged to complete an exit interview survey and/or request an exit interview through Employee Relations. To schedule a personal exit interview, please contact Employee Relations at emprels@jlkmyxgs.com. You will also be emailed an Employee Exit Interview Survey to complete.
  • Employees will no longer have access to Workday after their last day of work at FAU.
  • The final paycheck will be a direct deposit, or it may be mailed to the home address you have on file with the University.
  • Employees who are terminated for cause, are not eligible for an annual leave payout.
  • Employees who are terminated for cause are eligible for one fourth of their unused sick leave up to a total of 480 hours if they have 10 or more years of continuous service in an accrual eligible position at FAU.

Frequently Asked Questions

Who will receive a leave payout?

Employees will receive leave payouts as specified in the FAU Personnel Policy 7.5.7.G http://37du.jlkmyxgs.com/policies/documents/files/7-5-personnel.pdf .

Support Personnel (SP) employees must successfully complete the probationary period (6 months) to receive an annual leave payout.

No employee who has been terminated for cause, separated due to job abandonment, or resigned in lieu of termination is entitled to a payout.

Employees who have a signed offer letter or contract stating that they will not be eligible for any leave payout upon termination or separation are not entitled to a leave payout.

Once the maximum payout has been paid, no further payouts may occur regardless of re-employment.  

Annual Leave:

AMP and 12 Month Faculty will be paid for any accrued unused vacation up to a lifetime maximum of 352 hours.

College of Medicine 12 Month Faculty will be paid for any accrued unused vacation up to a lifetime maximum of 176 hours (per COM Handbook).

Executive Service will be paid for any accrued unused vacation up to a lifetime maximum of 480 hours.

SP will be paid for any unused accrued vacation up to a lifetime maximum of 240 hours.

Sick Leave:

To be eligible for sick leave payout, you must be with the university for 10 or more years of continuous service in an accrual-eligible position at FAU. Sick leave is paid at the rate of one fourth of accrued sick leave up to a maximum of 480 hours.

Employees with pre-1973 sick leave will be paid at the rate of one-eighth.

I don’t have access to Workday, and I need to change my address

Please get in touch with your HR Partner in your department to change it.  If you do not know who your HR Partner is then email Employee Relations at  emprels@jlkmyxgs.com  to find out who is your HR Partner.

I don’t have access to Workday, and I need to obtain my paystub(s).

Please contact the payroll department at payroll@jlkmyxgs.com .

 

Important Benefits & Retirement information

Group Insurance

Insurance benefits end the last day of the month following the month that your last day of employment occurs. For example, if last day is June 3, 2022, your group health benefits end July 31, 2022.

You are responsible for any outstanding premiums, and it can be mailed to People First directly:

People First
 P.O. Box 5437
 Tallahassee, FL 32314-5437

Any mailed payment should include your People First identification number.

People First Portal: http://peoplefirst.myflorida.com/peoplefirst/index.html

People First Customer Support: 866.663.4735

                                                                                                                                          

Cobra Health Insurance

Individual Monthly Coverage                        $829.73

Family Monthly Coverage                              $1867.70

Visit the website for more information: http://www.mybenefits.myflorida.com/health/resources

 

Retirement Benefits

Division of Retirement

  • MyFRS Financial Guidance – 866.446.9377
  • FRS Pension & Investment   - 844.377.1888
  • SUSORP – 877.378.7677

 

Important: FRS Re-employment and Renewed Membership Limits (As of July 1, 2010)

Pension

http://www.myfrs.com/pdf/forms/reemployment_flyerpp.pdf

  • Considered a “Retiree” if collecting a pension benefit.
  • No re-employment for the first six months with any FRS agency upon receiving a pension benefit.
  • No renewed membership in FRS.

Investment

http://www.myfrs.com/pdf/forms/reemployment_flyerip.pdf

  • Considered a “Retiree” if terminated and take ANY distribution.
  • No re-employment for the first six months with any FRS agency upon receiving a distribution.
  • Eligible for renewed membership (in the FRS Investment plan only) if reemployed on or after July 1, 2017.

Optional Retirement Program

http://employer.frs.fl.gov/forms/SUSORP_Plan.pdf

  • Considered a “Retiree” if terminated and take ANY distribution.
  • No re-employment for the first six months with any FRS agency upon receiving a distribution.
  • Eligible for renewed membership (SUSORP) if reemployed on or after July 1, 2017.

Flexible Spending Account (FSA) & Dependent Care

Employees enrolled in FSA or Dependent Care may submit claims for services until the end of their insurance coverage.

Employees who enrolled in voluntary or legal benefits have the option to continue these benefits after separation of employment. For information regarding how to maintain these benefits after separation, please contact the vendors directly.